Procurement and Payment Services (PPS) capped off the 2022-23 Fall semester with the launch of a much-anticipated new addition to its website to improve access to training and resources.
The new page recently added to the PPS website features training and resources with tools to improve university employee procurement competencies and practices. The overall goal is to serve as a centralized information hub for not just PPS employees, but any employee on campus seeking additional procurement training opportunities, with those who worked on the project hinting at more features to come.
Jason Arredondo is a business office specialist and interim ProCard manager for PPS and helped lead the development of the webpage.
“Ultimately, we wanted to make it easier for everyone on campus to identify good areas of procurement resources,” said Arredondo. “That initial opportunity of identifying where we could be of service clearly painted a picture for this being a much larger project that could continue to grow organically.”
Now on the PPS website under the “Training & Resources” tab, UT Austin employees can find online training modules, downloadable documents, and additional materials for the following PPS areas, in accordance with the Handbook of Business Procedures (HBP):
- Historically Underutilized Business (HUB): Maintains a commitment to increasing the number of contracts awarded to State of Texas minority, woman, and serviced-disabled owned businesses, as well as Federal small businesses concerns.
- Procurement Card (ProCard): Monitors compliance and maintains internal controls that facilitate procuring goods and services via university-issued credit cards.
- Business Contracts: Provides review, approval, and execution of business contracts required for the procurement of services and the university’s revenue-generating contracts.
- Payment Services: Creates, reviews, and approves documents and maintains the Vendor Identification System as well as generating payments to those vendors. Also provides accurate and complete information about those documents to our customers and assists them in understanding the entire payment process.
- Procurement Focused Trainings: UT Learn training with an emphasis on various procurement strategies, practices, and principles.
- NASPO – Procurement Courses and Education: Free procurement-focused courses, including topics like market research, RFPs, ethics, foundations of procurement, and more.
All these resources—some brand-new and others updated versions of older training—now exist in one place for the first time, as PPS aims to streamline its organizational structure and improve employee access.
As PPS looks toward the second phase of this web page launch, Arredondo said the goal going forward will be to standardize the materials they’ve brought together. That work will include updating on-demand and online training modules, both the processes and the look and feel, as well as reorganizing content for both new and current employees to maximize the user experience.
“This allows us to be more transparent and more efficient about how we’re maintaining our information,” said Arredondo. “Updating these things helps us be accountable as we make sure we have the most accurate information provided and can update it when we need to.”